Free Pool Party Planning Checklist
The Pool Party Checklist
that actually covers everything
8 planning stages. 75+ checkpoints. Every number, every timing note and every thing I wish someone had told me before my first party. Enter your email and it’s yours instantly — free.
What’s inside the checklist
Eight planning stages. Every detail in the right order.
Six Weeks Out
Lock the date, set the budget, book vendors who fill up fast and choose your palette before buying a single decoration.
Three to Four Weeks Out
Send invitations, plan the full menu, calculate exact ice and drink quantities, source all decorations.
One to Two Weeks Out
Finalise headcount, name your Water Watchers, do the first grocery shop, test all equipment.
Two Days Before
Cook slow-cook proteins, make cold sides that taste better with time, inflate floats tonight not the morning of.
The Day Before
Balance pool chemistry, set up the bar station, assemble the charcuterie board, brief every helper by name.
Morning Of
The full setup sequence, the 30-minute pre-arrival walkthrough and the Water Watcher positioned before the first guest.
During the Party
Food refill triggers, rotation timing, the toast, the cake moment and the group photograph — all planned, not hoped for.
Quick Reference Tear-Out
Every key number on one page. Ice, drinks, plates, cups, watcher limits. Pull it out and keep it on the fridge.
“I never want another mom to spend her own pool party behind the food table.”
— Brooke Henderson · Pool Party Planner · Nashville, TN